Project Management and Communication Support

For our client Innovation Skåne we are looking for aConsultant to work with DigiH4A-Project Management and Communication Support.

DigiH4A is an Interreg Noth Sea Region EU Project that aims to enhance the innovation capacity and uptake of digital health solutions, accelerating the digital transformation of NS healthcare systems for the benefit of citizens, society, and caregivers. This is achieved by integrating these solutions into NS-wide reimbursement schemes and by providing a set of cost-benefit evaluation tools.

The Project is composed by a consortium of 11 partners Where Innovation Skåne Is Lead.Partners: Biotech Sante Brittany, region Central Jutland, Eurasanté, Karlstad University, National Ehealth Living Lab, Vito, Inland University College, Hawk, Sozialbehörde Hamburg, Sahlgrenska Science Park.These actors represent 9 Different Countries Within the North Sea Region.
This is a 42 month long project which started 1st of October 2024.

The adressed group:
Project leader at Innovation Skåne and consortium represantatives from the 11 different organizations across the NSR who are part of the project.

The Role:
Operational and strategic support in Project Management and Communication for an Interreg North Sea Region EU funded project led by Innovation Skåne.

Description:
External expertise related to Communication Support and Project Management Support to ensure that the project and the partnership manage, executes and reports the project in the implementation phase in full compliance with the Interreg rules, during the whole project period.

Our client is looking for a supplier that has the expertise to deliver a total support of both strategic and operational Communication Support and Project Management Support to the project. This is important, since the project content is highly connected to communication activities, which makes it essential for the supplier to have an overview and deep understanding of both project activities and communication activities at the same time. Hence they are asking for an expertise team consisting of at least 3 persons at the supplier.

Strategic Support to the Project:

• Support Lead Partner, WP-leaders and Partners to meet key milestones and keep activities on track against the project plan.
• Prepare, support and keep a road map and timeline updated to make sure everything is on track in the WPs.
• Support Partners to plan correct budget and resources.

Project and Progress Management Support:

• Support Lead Partner with consortium governance e.g. planning and preparing teleconferences, Steering Committee meetings, Management Team meetings, Partner Meetings
• Support Steering Committee to keep Risk Management Plan updated
• Support Steering Committee in keeping the WPs aligned, and that the sequential activities in the WPs are implemented correctly, to minimise or prevent work plan delays in other tasks
• Support in preparing project activities e.g. workshops, focus groups, and support in facilitating when needed

Other tasks to ensure progress and smooth project executiong. documentation and distributing conclusions and action points from meetings.

Administrative and Regulatory Support to the Project:

• Support Partners with all Interreg requirements
• Support Partners with contact for Joint Secretariat together with the Lead Partner
• Prepare and support Partners to keep a project progress report updated
• Support Partners in the 6-monthly reports coordination(financial claims and project progress reports)
• Support Partners in the final project report

General Helpdesk for Partners:

• Set-up and coordinate online management tools
• Technical support/knowledge on Interreg platform

Communication Activities, coordinated with the Lead Partner:

• Support regular local, regional, national and transnational communication activities among Partners and stakeholders having sent Letters of Intent
• Support Communication Manager, WP-leaders and Partners in the creation and implementation of the communication strategy
• Support Communication Manager with designing an Activity reporting document, where each Partner can log relevant communications activities to be shared on project channels.
• Support Lead Partner and Partners in the creation and execution of communication and press/media project material, communication activities, creating, updating communication channels, website and tracking updates.
• Support Communication Manager to prepare and plan regular meetings with the Partners´ communication managers
• Keep Lead Partner and Partners updated on Interreg communication requirements
• Support on raising awareness of the project

Must have:

• Proven experience in EU North Sea Region project setup, management, and communication. Including trasnational collaboration
• Experience and footprint at a pan European level
• Experience conducting projects within the health and digital health domain
• Expert team of at least 3 people

Should have:

• Capacity to provide a multidisciplinary and multilevel team
• Financial stability and solvence
• Capacity to react to additional needs, if required

Desired information for selection:

• CV
• Implementation plan including price and estimated hours.
• Competence-specific references
• Other: Specific reference of experience of other projects with similar characteristics

Delivery follow-up:
The output regarding deliverables, progress, details, is followed up by Innovation Skåne through coordination with the final customer and selected consultant after the delivery has been completed. Ework follows up overall delivery satisfaction during the execution of the assignment.

More project information:
Please see attached

Evaluation Criteria:
Pleese see attached

Scope of the assignment:
Start date:As soon as possible
End date:2026-03-31
Extent:Hours per week will vary during the assignment period. This is a fixed-price assignment and the supplier expects to describe the number of hours in the execution text (Evaluation cireteria)
Option to extend:Option to prolongue for additional 27 months. 12 + 15 months at a time according to evaluation progress and quality of the delivery. The project officially ends 2028-03-31 and the deadline for the last report to Interreg NSR is 2028-06-30.
Place of work:Remote working
Payment:Fixed price. No compensation is paid for travel or travel time.

Assignment conditions are according to the framework agreement.
We often make offers on an ongoing basis. This means that we sometimes remove the assignment from our website earlier than the application deadline. If you are interested in an assignment, we recommend that you apply immediately.